And we use Heading 6 to Heading 9 in the Appendixes. Therefore, we use Heading 1 to Heading 5 for headings in the main body of the document. You have to use the built-in Heading styles in order to be able to use their "magic" properties (described at Why use Word's built-in heading styles?). Numbering the headings in the body of the document and the Appendixes Referring to captions for figures, tables etc (eg "see Figure A2.3, below") Referring to headings (eg "see Chapter 3, above")Ĥ.
#How to add headings in microsoft word 2016 how to
This page shows you how to do numbering for headings, figures, references to figures and page numbers in a document that contains several "Chapters" (or "Parts" or "Sections") followed by one or more Appendixes.Ģ. But it doesn't all work well in an Appendix. The built-in Heading styles have all kinds of "magic" properties: they can be used to number Figures or Tables, refer to those Figures or Tables, build tables of contents, tables of figures and so on. But they don't cope well with Appendixes. Word's built-in heading styles (Heading 1, Heading 2 and so on) are terrific for numbering headings in your document. Only then can you create a cross-reference to these captions in the text. Use Heading 6 to 9 styles for the Appendix.Ĭreate a new label (Figure_Apx) to number captions for figures in your Appendix. Use Heading 1 to 5 styles for the main body of the document. Click “Close Outline View” in the ribbon.Use the built-in heading styles to number headings and figures in an Appendix But if you prefer to close the outline, you can see your document in your default view at any time. You can continue to use the outline view for the life of your document if you like. For instance, if you do not have multiple subdocuments embedded, Merge and Split will be grayed out. Note: Only applicable items will be available in this section of the ribbon.
To include subdocuments, click “Show Document” in the ribbon to expand that section of controls. If you have lengthy items within your levels and only want to see the first line, check that box. The other two options in the Outline Tools section are “Show Text Formatting” and “Show First Line Only.” If you prefer to view your outline without the formatting of your document for a plain appearance, uncheck that box. This hides everything from Level 4, Level 5, and so on. For instance, if you choose Level 3 in the drop-down box, you’ll see Level 1, Level 2, and Level 3 only. The list lets you pick which levels you want to view. For lengthy outlines, this can help you collapse levels that you don’t need at the moment and expand those that you do.Īnother convenient tool for focusing on particular levels is the “Show Level” drop-down list.
#How to add headings in microsoft word 2016 plus
The plus and minus signs let you expand and collapse levels. This lets you easily rearrange your points. With the up and down arrows, you can move items in the direction you need. So you can use the Outline Level drop-down box or the arrows on either side to switch to the level you need.īelow the level tools, you have some to rearrange items.